Free Community Booth Space
Serving thousands of area residents weekly and featuring more than 100 vendor companies throughout the year, #OTFMWichita brings fresh food, handmade goods, education, and fun to our community, while promoting small farms, sustainable agriculture, and Real Food ingredients in Kansas.
To help create a vibrant community hub, OTFM sets aside subsidized space at our Markets for community gardens, community groups, civic and non-profit organizations enabling them to promote and support their mission and outreach goals. Approved organizations may be allocated a space at the Market only after all approved vendors are accommodated and only on a case by case basis at the sole discretion of OTFM Management. Organizations approved for the space, should supply a display and any information it wishes to distribute. An interactive activity is also encouraged! No political, religious or what could be deemed activist campaigning is permitted.
What you can expect:
We will tag or provide a link to your organization in our weekly social media event. (Reaching thousands of area residents)
We will most likely include that tag/link in at least one additional social media post prior to Market Day.
We will subsidize space for your booth.
What we expect:
Community Booth Participants are expected to share the Market’s event on their social channels, promote your involvement and tag the Market in each post.
Community Booth Participants are expected create at least one (1) stand alone post promoting your involvement and tag the Market in the post.
Submit the application below:
OTFM Community Booth Participant Agreement
1. Time & Place
A. The outdoor market is located at Wichita’s Farm and Art Plaza in front of The Museum of World Treasures (835 E. 1st St. N. Wichita KS 67202) at 1st and Mosley.
a. The outdoor market operates on Saturdays from 7 AM – 12 PM from mid-April through August and 8 AM - 12 PM September through October. Arrival and setup time will start at 5:00 AM. All Community Booths must be ready for business by Market opening time.
B. The indoor, winter Market is located at WAVE, a social oasis and multimedia venue located in downtown Wichita. 650 E 2nd St. N. directly west of Old Town Square.
a. Indoor market operates on most Sundays from 10:00 AM to 2:00 PM from November through mid-April. Arrival and setup time starts at 8:00am. All Community Booths must be ready for business by Market opening time.
2. Community Booth Cancellation Policy
OTFM Management must be informed of a cancellation by Wednesday, noon, prior to the weekend Market by emailing info@OldTownFarmersMarket.com.
Community Booth Space may be allocated only after all approved vendors are accommodated and only on a case by case basis at the discretion of OTFM Management.
3. MARKET DAY ARRIVAL/DEPARTURE PROCEDURE
A. The outdoor market operates on Saturdays from 7 AM – 12 PM from May through August and 8 AM - 12 PM September through October.
Arrival and setup starts 2 hours before Market opening time. Community Booth participants must be ready for business by Market opening time.
Indoor market operates on Sundays from 10:00 AM to 2:00 PM. Arrival and setup starts 2 hours before Market opening time. Community Booth participants must be ready for business by Market opening time.
C. OTFM Management and Special Market Guests ring the Market dinner bell to indicate opening and closing times for each Market day. Community Booth participants must be set up and ready for business by opening bell.
Community Booth participants may not break down and/or load products and materials before closing time.
D. Departure times are no earlier than the closing time of the Market and no later than one hour after market closes. Exceptions may be made in case of emergency. (see OTFM Management)
Community Booth participants arriving less than 30 minutes prior to Market opening are considered late. Late arrivals may not be allowed to set up and must have permission from OTFM Management prior to setting up. Outdoor Market: If permitted to set up, late arrivals must load-in from the perimeter of the Plaza.
E. Community Booth participants must clean up their stall space after the market closes, including sweeping up any debris and removing all trash.
F. Community Booth participants are responsible for their own stalls, will supply all necessary trash containers, and will leave their site clean and in a condition suitable to the City of Wichita, WAVE and OTFM Management. Community Booth participants will gather and take with them all containers, waste and trimmings before leaving the Market. On site trash receptacles are for customer use only.
G. Parking spaces close to Farm and Art Plaza and WAVE should be considered customer parking and will not be used by Community Booth participants.
4. CONDUCT AND APPEARANCE
Customer interactions and relationships are of vital importance to ensuring that a your organization’s goals and objectives are met and are equally important to the overall Market’s success. Conduct by any Market participants that is detrimental to the reputation or operation of the Market is not permitted. Any difficulty experienced with customers or other vendors should be promptly reported to Market Management.
CONDUCT AND APPEARANCE
Customer interactions and relationships are of vital importance to ensuring that a vendor’s goals and objectives are met and are equally important to the overall Market’s success. Conduct by participants that is detrimental to the reputation or operation of the Market is not permitted. Any difficulty experienced with customers or other vendors should be promptly reported to Market Management.
a. Participants will in no way cause detriment to other vendors and are expected to conduct themselves professionally at all times, behaving courteously toward market staff, customers, other vendors, and volunteers. Vendors are responsible for the actions of their representatives, employees, agents or family members.
b. Participants are not permitted to disparage Market vendors or products. Behavior such as shouting, fighting, selling products in an aggressive way, or “hawking” detracts from the friendly atmosphere of the Market and will not be tolerated. Hawking can be defined as: yelling, barking, or screaming to promote your product. Any activity considered to be damaging to the Market’s friendly and inclusive atmosphere (as determined by the Market Management) can result in that person or persons immediate elimination from the Market.
c. Unless pre-approved, participants are not permitted to play radios or use other sound-generating electronics during market hours.
d. Participants are not allowed to smoke within the market area at any time.
e. Tobacco products may not be sold, consumed or advertised at the Market.
f. No political, religious or what could be deemed activist campaigning is permitted.
g. Community Booth Participants are required to stay within their designated booth space and are not permitted to approach vendors or customers outside of the subsidized space (as determined by Market Management). Market subsidized Community Booth space is an opportunity to be in front of OTFM customers, but not an invitation to actively approach customer’s as they are shopping. It’s important that customers experience a fun and inviting atmosphere, not one in which they are approached by participants and possibly feel obligated to talk about subjects that they didn’t choose to.
h. Vendors believed to be under the influence of drugs and/or alcohol and behaving in an unprofessional manner may have their permission to sell at Market revoked.
a. Community Booth Participants are encouraged to post an identification sign. This is a state requirement for all food vendors and an opportunity for customers to better connect with you and your organization.
b. Participants must be neat and appropriately dressed.
c. Participants are responsible for keeping their space clean and attractive during market hours.
d. Participants must display their products neatly and attractively, with consideration for the other vendors and the public. A well thought out display is a great strategy for increasing interest!